“The best part about regional meetups is that YOU ARE ALREADY DOING THEM! Anytime you get together with your DDCSP friends it counts as a meet up! The difference happens when we share the experience with the larger network so that everyone is encouraged to reach out to alumni that create opportunities for friendship, laughter, collaborations, amazing food, community support, information, resources, etc.”
- Dyaami (UW '14)
Where do I apply for funding or reimbursement?
Can I apply for more than one meetup?
Yes you can. If you plan on hosting a reoccurring event, please consider a mini-grant fund.
The Alumni Council will use their best discretion to fund meetups that include as wide of a variety of alumni as possible.
Why can meetups not be over $500?
This fund is meant for informal and short term events for alumni to gather and get to know each other. Larger expenses with a longer term plan are better suited for other funds like mini grants.
What is the max amount of funds we can apply for?
$250 per person for conferences only or $500 per event whichever is more suitable for your needs. In the past, alumni have reached out to conference organizers to get registration costs discounted or fully covered.
What can the funds be used for?
Examples of what funds can be used for (Non-exhaustive): Necessary transportation costs, food, event tickets
Please keep in mind this is a collective pot of money. How can we use this money to serve as many people as possible?
How will funds be distributed?
Funds are first-come first serve. Fund distribution is also up to the discretion of the Alumni Council to ensure distribution of funds to differently alumni in different locations. Funds can be distributed through reimbursement and/or direct purchase of items with an ELP credit card.
How many people have to be present to "count" as a meetup?
This is up to you and your event! The goal of this fund is for alumni to meet and develop lasting bonds with each other. If you tend to connect better with people one on one or feel like the more the better, this fund is flexible enough for you. We want folks to feel included and welcome, but a meetup "counts" if it's at least 2 people!
Any reporting required? social media/newsletter?
Itemized receipts are required for reimbursement. As far as other reporting, this can be flexible! We want to share what's going on with the network to inspire others to get involved. Reporting could be as simple as a few photos (selfies or not) and a quick blurb about what happened. Reporting could also look like a blog post, a video, or something else totally unique!
Will you help spread the word?
If you want help to get the word out, you can contact firstname.lastname@example.org with as much notice as possible for people to see. You can also check the alumni database to see who is in your area and coordinate with people directly. Additionally, the DDCSP alumni Facebook page is open for anyone to post anything!
Would there be reasons why my meetup isn't approved? are there certain types of gatherings you are prioritizing?
Fund distribution is up to the discretion of the Alumni Council to ensure distribution of funds to differently alumni in different locations. Your meetup might not be approved if alcohol or political lobbying is a part of your event. These things can be a part of your event, but ELP can not reimburse purchases related to these.
What are some potential meetup ideas?
- Order takeout and rent a movie to watch virtually
- Grab a group meal
- Order a crafting project to complete as a group
- Grab tickets to an event to attend together
- Go on a hike, explore a park, or a new neighborhood
- If your planned event is over $500, please consider completing a mini-grant fund for your project.
- If you plan on purchases being made in advance by ELP, please complete this form 1 month in advance.
- If you plan on paying for the event yourself, you will need to keep all *itemized* receipts and remember that the reimbursement process takes 3-6 weeks.
- Because of the nonprofit structure of ELP, no alcohol or political lobbying can be reimbursed.
Keep in mind...
- With the frequent changes in Covid-19 regulations and precautions, please try your best to maintain a safe environment for in-person events. Masks and covid tests can be purchased for the event if needed.
- Many activities are risky! Be safe and use common sense! This means making sure everyone is prepared for the event, you have access to a phone to contact emergency services and your group notifies multiple people on your plans if enjoying the great outdoors.
- If you have questions before then please email email@example.com
Because of the nonprofit structure of ELP, no alcohol or political lobbying can be reimbursed.
If you plan on paying for the event yourself, you will need to keep all itemized receipts and remember that the reimbursement process takes 3-6 weeks.
If you plan on purchases being made in advance by ELP, please complete this form 1 month in advance.
If your planned event is over $500, please consider completing a mini-grant fund for your project.